ANNUAL GENERAL MEETING

 

NOTICE  is hereby given that the Annual General Meetings of the Cumberland Lawn Tennis Club and The Hampstead Cricket Club Limited will be held in the Cumberland Lawn Tennis Club Clubhouse at 25 Alvanley Gardens, London, NW6 1JD on Wednesday 23rd April 2008 at 7.00 p.m.

AGENDA

1.                 To approve the Minutes of the last CLTC/HCC Annual General Meeting.

2.                 To receive the Chairman's Report.

3.                 To approve the Combined Clubs' Accounts for the year ended 31st December 2007.

4.                 To elect the Officers of each Club, namely the President, the Chairman, the Honorary Secretary, Assistant Honorary Secretary and the Honorary Treasurer.

5.                 To elect the Chairman of the Tennis Committee, the Chairman of the Squash Committee, the Chairman of the Cricket Committee and the Chairman of the Hockey Committee.

6.                 To elect other members of each Club's Committee.

7.                 To re‑appoint Collards Accountants as auditors.

8.                 To consider and, if thought fit, pass the following extraordinary resolution:

THAT the Articles of Association of The Hampstead Cricket Club Limited be amended by deleting Articles 81 and 82 and inserting the following as Article 81:

"Notices

(a)

Any notice or document to be given to or by any person (i) shall be sent or supplied in hard copy form either personally or by sending it by post in a pre‑paid envelope addressed to the member at his registered address or by leaving it at that address or (ii) shall be given using electronic communications to an address for the time being notified for that purpose to the person giving the notice or (iii) shall be given by means of a website if the Company has written to that person asking if they agree that the Company may give to that person notices or documents by making the notice or document available in the Company's website and sending to that person notice (by electronic communications or otherwise) that the notice or document is available there, and the Company has not received, within 28 days of such request, a reply asking for hard copy notices/documents, but this method of communication may be used only until such person has revoked such agreement by giving notice to the Company of such revocation.  In this Rule "address", in relation to electronic communications, includes any number or address used for the purpose of such communications.

(b)

A notice sent to a member by post as above at his registered address is deemed to be given to or received by the intended recipient 24 hours after it was put in the post if pre paid as first class post and 48 hours after it was put in the post if pre paid as second class post, and in proving service it is sufficient to prove that the envelope containing the notice, document or information was properly addressed, pre paid and posted.

(c)

A notice, document or information sent or supplied by electronic means to an address specified for the purpose by the member is deemed to have been given to or received by the intended recipient 24 hours after it was sent, and in proving service it is sufficient to prove that the communication was properly addressed and sent.

(d)

A notice, document or information sent or supplied by means of a website is deemed to have been given to or received by the intended recipient when (i) the material was first made available on the website or (ii) if later, when the recipient received (or, in accordance herewith is deemed to have received) notification of the fact that the material was available on the website.

(e)

A notice not sent by post but left at a registered address or address in the United Kingdom is deemed to be given on the day it is left.  A notice served or delivered by the Company by any other means authorised in writing by the member concerned is deemed to be served when the Company has taken the action it has been authorised to take for that purpose.

(f)

The accidental omission to give notice of a general meeting or to send, supply or make available any document or information relating to a meeting to, or the non receipt of any such notice, document or information by, a person entitled to receive any such notice, document or information shall not invalidate the proceedings at that meeting.

9.                 To consider and, if thought fit, pass the following extraordinary resolution:

THAT, conditional upon the passing of the resolution set out in item 8 in this Agenda, the Rules of the Cumberland Lawn Tennis Club be amended by adding as Rule 27 the same wording as is being inserted as Article 81 of the Articles of Association of the Hampstead Cricket Club Limited but with the word "Club" being substituted for the word "Company" wherever such word appears.

10.              Any Other Business.

By Order of the Committee

J.M. Barlow

Honorary Secretary

24th March 2008

Notes:

1.                 All nominations for any office of the Clubs or for membership of the Committees of the Clubs, and propositions intended for discussions at the Annual General Meeting, must be signed by six Members and be received by the Honorary Secretary at least 15 days before the date of the Meeting.

2.                 Any proposed additions or alterations to the Rules or Regulations of the Clubs for consideration at the Annual general Meeting shall be signed by six Members, be in the form of a resolution and be forwarded to the Honorary Secretary at least 21 days before the date of the Meeting.